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Student Leader Resources

Manuals

Off-Campus Trips

If your club or organization is planning an off-campus trip, you must complete required forms and return to your advisor prior to trip date. Click here to view the Off-Campus Trip Form.

Transportation for your off-campus trip: Students who are driving their personal vehicle for an off-campus trip, must complete a transportation waiver. This form must be completed and returned to your advisor prior to the trip date. View the Off-Campus Trip Personal Vehicle Form.

General Forms & Information

  • CHECK REQUEST/REIMBURSEMENT VOUCHER: All check request and reimbursement must be submitted to the shared financial document between USG and clubs. All request/reimbursement must be submitted by Sundays at 4pm on a weekly basis. If you have any questions regarding a financial matter please email usgfinance@moravian.edu.    
  • ROOM RESERVATIONS: Clubs and organizations must reserve a space for all meetings and events.  Contact the Emma Miller, Assistant Director of Conference and Event Management, if you have questions about reserving space. 
  • CATERING REQUESTS: Food and beverages for club meetings and events must be provided by ΢ÃÜÆƽâ Catering. Catering orders can be completed online through Catertrax and club account number can be used to process payment. Catering orders must be submitted at least 7 days prior to the event/meeting.  
  • FUNDRAISING: All fundraising events must get submitted to and approved by the Center for Career and Civic Engagement. If you have questions about fundraising, please contact careercivic@moravian.edu. 
  • CONTRACTS: If your club/organization is hosting an event with external vendors (including, but not limited to, paying for guest speaker, performer, DJ, entertainment, etc) you must obtain a contract which should be signed by Mark Reed, Vice President of Finance & Administration. Contracts should be reviewed by club leaders and advisor and then emailed to Mark Reed (reedm@moravian.edu) for signature.